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It’ll also automatically move any tasks you didn’t get to that day to the following day.īy making the process of blocking your day so effortless, Sunsuma removes the stress around time blocking, allowing you to focus on getting things done.Ĭost: $16/month for individuals, team pricing available on request 8. When you log in in the morning, you’ll be asked what you want to achieve that day, how long you think each activity will take and when you want to work on each item. So far, this is all pretty routine for time blocking, but what makes Sunsuma special is how much easier it makes organizing your day. It also integrates directly with several project management tools, like Asana, Trello and Jira.

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Just drag and drop your tasks into your calendar – and because Google and Outlook calendars are both supported, it’s easy to use it in both your personal and professional life.

This brilliantly-designed app is super simple to use: there’s a list of tasks, organized by date, and a calendar in the sidebar. If you feel like your to-do list is getting longer and longer, you might want to try out Sunsama. Notionīest for leveling up from pen and paper time blocking

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If that’s the case, then the good news is that most of the dedicated time-blocking apps on this list offer free trials. These can then be used to schedule out pretty much every part of your day – from scheduling blocks of focus time for deep work, to setting reminders for recurring tasks (like organizing and planning time blocks for the next day), as well as when to move onto the next time block.īear in mind that controls, logic and features might not be as fluid or effortless as those of a dedicated time-blocking app.

Responding to emails and Slack messages.

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For example, a software developer might set up the following color-coded calendars to reflect some of their common priorities and commitments: It’s pretty easy to get started – instead of using the one calendar, you create a new calendar for each of the broader categories of work on your plate. If you want to try out time blocking to see if it’s for you, though, first you might want to consider a basic calendar tool like Google Calendar or Outlook. While many of the below apps vary in terms of simplicity and feature sets, they are fully-fledged time blocking apps designed to help you get actively better at managing your time and objectives. We’re kicking off our list with a bit of an obvious one. Not all of these options will be right for everyone, but hopefully one of them is right for you. Time blocking can save you huge amounts of time and stress so, in the long run, it might be worth paying for a dedicated tool that makes solving your schedule a breeze. However, the decision to choose the right time-blocking app for you shouldn’t be just about cost. Some of the apps we’ve listed below are free, while others charge on a monthly or yearly basis. More broadly, your options can be split into these four types: There are so many different tools at your disposal when it comes to trying out time blocking. Instead, we’ll cover the different types of tools that can be used to help you with scheduling blocks of work into your day, starting with some common productivity and work organization apps you likely already have and use. But we’re clearly biased, so we won’t create a list of the “best” time-blocking apps with us right at the top. If we do say so ourselves, we think it’s one of the best all-in-one time and task management tools on the market. Timely is a time-tracking tool with some pretty nifty inbuilt time-blocking capabilities. Right now, you’re reading the Timely blog. Choosing the best time-blocking app for you

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For advice about how to use time blocking to reclaim your working day and get a better sense of where your time actually goes, check out our in-depth time-blocking guide. Timely tip: Time blocking might seem like a fairly simple strategy, but it’s not quite as easy to stick to as you might think.

If you're thinking about testing out a few productivity hacks, then time blocking is definitely worth your time. You can make the blocks of time as long or short as you like, apply it in your personal life as well as professionally, and use it just as well as an individual as in part of a team. The beauty of time blocking is its adaptability. It’s not hard to see why – used by some of the most successful people in the world, including Elon Musk and Bill Gates, time blocking (also known as monotasking or time chunking) allows you to be intentional with the energy you spend on different tasks and protect space for your most important work. Of all the different time management and productivity techniques, time blocking is fast becoming one of the most popular.